Objective of the role

The Executive Assistant to the Board will provide high-level, confidential support to Raidiam’s Board, making sure board business runs smoothly and that directors have what they need, when they need it. With customers and stakeholders across Brazil, the UAE, Australia, New Zealand and the UK, the role calls for someone who is comfortable working across several time zones and who can adapt their working day to match.

Working closely with the founders and executive team, the postholder will be the central point of contact for board matters, coordinating meetings, papers, travel and events, and acting as a trusted link between the Board and colleagues across the business. In practice, this means anticipating needs, keeping a clear view of priorities, improving how the executive function works, and handling highly sensitive information with complete discretion.

Location and working pattern
The role suits someone within commuting distance of London, with regular travel into London and occasional travel elsewhere to support board meetings and events. We are open to flexible working, including an early-shift pattern to support colleagues in other time zones, and in return we ask for some flexibility when board business requires it.

Key responsibilities

Manage complex diaries for Board members, coordinating meetings across multiple time zones and resolving scheduling conflicts.
Coordinate board and committee meetings from start to finish, including agendas, collating and circulating board papers, minutes and tracking actions through to completion.
Act as the first point of contact for the Board, handling correspondence, calls and enquiries with professionalism and discretion.

Handle highly confidential and commercially sensitive information, keeping secure records and following information-handling procedures at all times.
Organise domestic and international travel, including itineraries, accommodation and expenses.
Support the planning and running of board events, offsites, dinners and stakeholder meetings, attending in person when needed.
Prepare briefing packs, presentations and reports so that directors are well prepared for meetings.
Build strong working relationships with the executive team, colleagues and external stakeholders, including investors, advisers and clients.
Identify and introduce improvements to processes and tools that make the Board and executive function more effective.
Comply with Raidiam’s Corporate Policies and Procedures.
Comply with Raidiam’s Information Security Policies and Procedures.
Complete any other tasks and/or duties you may be instructed to carry out from time to time.

Essential skills and qualifications

Essential

At least two years’ experience as an Executive Assistant supporting a board, board-level directors or a senior executive team.
A proven record of making an executive function more effective, not just keeping it running.
Strong experience of complex diary management across multiple time zones.
Absolute discretion and sound judgement when dealing with highly confidential matters.
Excellent written and verbal communication skills, with a polished and professional manner.
Highly organised, able to juggle competing priorities and meet tight deadlines with minimal supervision.
A flexible approach to working hours, and the ability to travel regularly to London and occasionally further afield.
Based within commuting distance of London.
Confident user of Microsoft 365 (Outlook, Word, Excel, PowerPoint and Teams).

Desirable

Experience of board governance processes, minute taking or working alongside a Company Secretary.
Experience in a technology, fintech or regulated financial services environment.
Experience of planning and running corporate events.
Experience of working in a fast-growing, founder-led or international organisation.

What you can expect from us?

Working week of 37.5 hours with flexible, remote working.
25 days annual leave (increasing with length of service), plus Bank Holidays.
Salary: £40,000-£50,000 per annum, depending on experience.

Upon successful completion of your probation, you will benefit from:

Benefits package including Health Cash Plan, Death in Service, Cycle to Work and “Lifestyle Savings”.
Auto-enrolment in pension scheme with 5% employer contribution.
Enhanced maternity, paternity and adoption leave.
Enrolment in company equity share option scheme.

About Raidiam

Raidiam is a founder-led global organisation at the forefront of data sharing technologies that are changing the world. Our mission is to empower governments, industries and enterprises to unlock the benefits of open data exchanges by creating trusted digital ecosystems. We believe in empowering everyone to share their data safely, securely and simply, in a trusted and consented way, connecting people seamlessly to the products and services they need.

With customers across Brazil, the UAE, Australia, New Zealand and the UK, Raidiam has been the enabling force behind some of the world's most significant data sharing developments, including the Open Finance and Open Insurance ecosystems in Brazil. We continue to be called upon by governments, regulators and businesses to provide expert advice and technical support in achieving their data sharing ambitions.

We are an innovative, collaborative team of highly skilled engineers and business professionals, working together to design and deliver digital ecosystems built on strong foundations of trust. By operating at the very core of these ecosystems, we establish and nurture the trust that is essential to successful data sharing. This unique approach sets Raidiam apart as the only provider in the market to operate from the core.

This is a UK-based role and does not offer visa sponsorship, therefore you must be legally able to work in the UK and will be asked to confirm upon applying for this position.